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Passionate about production people

Crew Logistics Administrator

Posted by Liz Marshall on

Position: Crew Logistics Administrator

Locations: Twickenham, Greater London
Hours: Monday to Friday, 10am to 6pm.
Salary: £22,000 - £24,000 per annum.

Britannia Row Productions is a world class audio rental company supplying high end audio equipment and skilled audio engineers to global music tours, sporting and corporate events. We are now in an exciting period of growth and require Crew Logistics Administrator to join our vibrant, fast paced Crew logistics department.

This new position covers a diverse range of duties and has the potential to develop into the more senior position of Crew Co-ordinator when performance and experience meet the required KPI’s.

The Crew Logistics department is responsible for subcontracting Freelance Sound Engineers of many skill levels globally for Audio Work to include Touring, Large Events, Corporate, TV, Festivals and sporting Events (amongst others).

What will you do?

You will assist the Crew Logistics Dept in all administrative duties assigned to the department; including maintaining and updating management data bases, liaising with sub-contractors to ensure data held is accurate, and working collaboratively with the sales team, Operations team and clients.

The main role of the admin support would be: -

  • Assist the department with collating Sub Contractor Personal Data for new and current Crew in accordance with GDPR.
  • Maintaining crew records ensuring all data is up to date, including contact details, addresses, passport scans, Insurance, relevant immigration status paperwork, A1 Certs using several different platforms
  • Transfer of Data to the company’s bespoke global system.
  • IR35 Assessments
  • Assist to complete the necessary paperwork on behalf of the crew needed for touring personnel for Europe and the rest of the world.
  • Assist in preparing H&S Documents.
  • Collate and record receipts and transactions for department credit card expenditure on a monthly basis.
  • Assist in arranging travel and accommodation for crew and BRP Staff globally.
  • Assist in the crewing of jobs (near future prospect)
  • To cover Reception as and when required
  • Any work deemed necessary for the smooth running of the department and company.

Who are we looking for?

We are looking for someone with a passion for live music and the sound production for live events.  Someone who is confident and professional and who is great with people and an excellent relationship builder. Someone with a flexible approach to work, who enjoys working as part of a small team and can also work independently. Someone who is self-motivated with the desire for professional development and rises to the challenge of tight deadlines.

What skills and experience do we want?

  • At least 2 years’ experience of working in an administrative role
  • Strong written and verbal communication skills
  • Great organisational skills with a high level of accuracy and an eye for administrative detail
  • Aptitude for IT with proficient knowledge and skills of Microsoft Office package
  • Ability to multitask and organise and prioritise workload
  • Experience booking travel or working in the events industry is desirable.
  • Educated to A level or equivalent

What do we offer?

  • 23 days’ holiday per annum plus bank holidays
  • Auto enrolment pension scheme
  • Employee Assistance Programme
  • Cycle to work Scheme
  • Working hours are 10am to 6pm, Monday to Friday

We’re building a diverse, inclusive team

You’re welcome at Britannia Row wherever you’re from and whoever you are. We know that sometimes, people don’t apply for a job because they don’t have every single skill listed in the job’s requirements. So if you’re interested in a role here and believe you could be a good fit, we encourage you to apply.

If you fit this profile and are looking for a new challenge, then send your CV and covering letter to careers@britanniarow.com

Applicants must be eligible to work in the UK

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